Checklist: Site assessment
By Ashleigh Petersen
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Checklist: Site assessment

It always is recommended to do a comprehensive site check and assessment of the area where an event is to take place prior to any delivery and set up of rental equipment. The American Rental Association (ARA) has resources available to help those in the event rental industry gather all relevant and location-specific information in advance to avoid unforeseen complications that can create potentially dangerous safety issues.

A complete Site Assessment Form template is available for free to ARA members on RentalU — ARA’s online learning platform. Go to ARArental.org/rentalu and search “site assessment form.”

The list below is a sampling of key questions and information that should be compiled when doing a site assessment for an upcoming event.

✓ Outdoor surface type (circle one): Grass, asphalt, dirt, sand, other (explain)____________________________

✓ Is the ground level? Yes or no? How big of a slope? _______________%

✓ Underground utilities? Yes or no?

✓ 811 been called? Yes or no?

✓ Overhead restrictions (for tent)? Yes or no?

✓ Narrow road/driveway? Yes or no? How many feet wide? __________

✓ Long haul: Extra charge? Yes or no? Distance: _________ (if over 50 ft. from truck)

✓ Overhead restrictions (for truck)? Yes or no?

✓ Fire permit needed? Yes or no? If yes _____________

✓ Security code for access? Yes or no? If yes _____________

✓ Loading dock? Yes or no?

✓ Are there stairs? Yes or no? How many flights? _______

✓ Are there pets on site? Yes or no?

✓ Noise limitations? Yes or no?

✓ Water source on site? Yes or no?

✓ Venue height restriction? Yes or no? How high? _________________

✓ Electrical outlet(s): Yes or no? How many 20-amp circuits? ________

✓ Indoor surface type (circle one): Carpet, tile, other

✓ Is there an elevator? Yes or no? If yes, can the delivery team use it? Yes or no?

✓ Elevator type: Freight or passenger? Number of floors? _______

✓ Bathrooms on site (for crew)? Yes or no?

✓ Height restriction? Yes or no?

Source: ARA Site Assessment Form

Ashleigh Petersen

Ashleigh PetersenAshleigh Petersen

Ashleigh Petersen is the digital communications manager for Rental Management. She writes news and feature articles, plus coordinates the monthly Safety Issue and several sections in the magazine. Ashleigh loves spending time with her husband and young son, baking, gardening and listening to true crime and comedy podcasts.

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